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Constitution

CONSTITUTION OF NORTHERN FRINGE PROTECTION GROUP ("NFPG")


1 NAME
The Association shall be called NORTHERN FRINGE PROTECTION GROUP ("NFPG")


2 OBJECTS
2.1 The objects of the Association shall be:


2.1.1 to campaign to preserve the general character and appearance of the green-field area of Ipswich that lies between Henley Road in the west, Tuddenham Road in the east, Valley Road in the south and Lower Road in the north ("the Northern Fringe");


2.1.2 in particular to oppose any application made to Ipswich Borough Council for planning consent (either outline or full) for development in the Northern Fringe that is considered detrimental to the character and appearance of the Northern Fringe including its agricultural use, existing landscape, ecology, and carbon footprint.


2.2 To obtain, collect, receive and raise money and funds by way of subscriptions, contributions, donations, grants, interest free loans and any other lawful method and incur any lawful expenditure in furtherance of the above defined purposes.


2.3 To do anything whatsoever conducive or incidental to or otherwise connected with the above objects (the Committee's bona fide decision on the matter being conclusive).


3 MEMBERSHIP
Any person who wishes to become a member of the Association must submit a signed application in the prescribed form to the Secretary. Election to membership shall be at the discretion of the Committee. Membership shall be open to individuals, bodies corporate, statutory bodies, local authorities and unincorporated associations.
Unless they indicate to the contrary, members authorise officers and members of the committee to represent their views for all matters concerning and likely to influence the Ipswich Northern Fringe, as specified in 2.1.1, including consultations/planning applications/appeals etc. This will include representations at both the local and national level concerning any proposed changes to planning policy which could have implications for the Ipswich Northern Fringe


4 SUBSCRIPTION
The annual subscription shall normally be a minimum of ?5.00, or such amount as shall be determined by the Committee, and shall be due on joining the Association and thereafter on the 30th day of January each year save that for new members joining on or after the 30th day of October the annual subscription shall not become due until the 30th day of January in the following calendar year.


5 RESIGNATION
5.1 A member shall cease to be a member if he gives written notice to the Secretary of his resignation.


5.2 A member whose subscription is more that six months in arrears shall be deemed to have resigned.


6 EXPULSION
The Committee shall have power to expel a member when, in their opinion, it would not be in the interests of the Association for him to remain a member. A member shall not be expelled unless he is given fourteen days written notice to attend a meeting of the Committee and written details of the complaint made against him. The member shall be given an opportunity to appear before the Committee to answer complaints made against him and not be expelled unless at least two thirds of the Committee then present vote in favour of his expulsion.


7 COMMITTEE
7.1 The Committee shall consist of the Chairman, Vice Chairman, Secretary, Treasurer and three elected members and such other members as the Committee shall co-opt.


7.2 Committee members shall be proposed and elected by ballot at the Annual General Meeting each year and shall remain in office until their successors are elected at the next Annual General Meeting. Any vacancy occurring by resignation or otherwise may be filled by the Committee. Retiring members of the Committee shall be eligible for re-election.


7.3 Committee meetings shall be held not less than once a quarter and the quorum of that meeting shall be four. The Chairman and the Secretary shall have discretion to call further meetings of the Committee if they consider it to be in the interests of the Association. The Secretary shall give all the members of the Committee not less than two days oral or written notice of a meeting. Decisions of the Committee shall be made by a simple majority and in the event of equality of votes the Chairman (or the acting Chairman of that meeting) shall have a casting or additional vote. The Secretary, or in his absence a member of the Committee, shall take minutes and shall distribute them to all members of the Committee within two weeks of the date of the meeting.


7.4 In addition to the members so elected the Committee may co-opt such further members of the Association as they deem necessary who shall serve until the next Annual General Meeting. Co-opted members shall be entitled to vote at the meetings of the Committee.


7.5 The Committee may from time to time appoint from among their number such sub-committees as they may consider necessary and may delegate to them such of the powers and duties of the Committee as the Committee may determine. All sub-committees shall periodically report their proceedings to the Committee and shall conduct their business in accordance with the directions of the Committee.


7.6 The Committee shall be responsible for the management of the Association and shall have the sole right of appointing and determining the terms and conditions of the service of employees of the Association. The Committee shall have the power to enter into contracts for the purposes of the Association on behalf of all the members of the Association.


7.7 The Committee shall have the power to engage and pay consultants and professional persons and organisations.


7.8 The Committee shall have the power to reimburse all or part of any expenditure properly incurred by any Committee member of the Association in furtherance of the Association's objects whether incurred before or after the date of the subscription to this Constitution.


7.9 All material to be published by the Association shall be first approved by three officers of the Association and, where deemed necessary by the approving officers, by the legal Advisor. No member of the Association shall publish any letter or other material purporting to be by or on behalf of the Association without similar prior approval.


8 OFFICERS AND HONORARY MEMBERS
8.1 The honorary officers of the Association shall be a Chairman, a Vice Chairman, a Treasurer and a Secretary and they must all be members of the Association.


8.2 The First Officers shall be the persons named in the Schedule hereto and they shall hold office until the first Annual General Meeting. Subsequently the Officers shall be proposed seconded and elected at the Annual General Meeting and shall hold office until the next Annual General Meeting when they shall retire. Any vacancy occurring by resignation or otherwise may be filled by the Committee. Retiring officers shall be eligible for re-election.


9 ANNUAL GENERAL MEETING
9.1 The Annual General Meeting of the Association shall be held each year not later than 31st March to transact the following business:


9.1.1 to receive the minutes of the previous Annual General Meeting and to deal with matters arising (if any).


9.1.2 to receive the Chairman's Report of the activities of the Association during the previous year;


9.1.3 to receive and consider the Accounts of the Association for the previous year, the Auditor's Report on the Accounts and the Treasurer's Report as to the financial position of the Association;


9.1.4 to elect the Officers and other members of the Committee;


9.1.5 to decide on any resolution which may be duly submitted in accordance with Rule 9.2; and


9.1.6 to appoint an auditor to audit the following year's accounts.


9.2 Nominations for election of members to any office or for membership of the Committee shall be made in writing by the proposer and seconder to the Secretary not less than 28 days before the Annual General Meeting. Notice of any resolution proposed to be moved at the Annual General Meeting shall be given in writing to the Secretary not less than 28 days before the meeting.


10 SPECIAL GENERAL MEETING
A Special General Meeting may be called at any time by the Committee and shall be called within 28 days of receipt by the Secretary of a requisition in writing signed by not less than 12 members stating the purposes for which the meeting is required and the resolutions proposed.


11 PROCEDURE AT THE ANNUAL AND SPECIAL GENERAL MEETINGS
11.1 The Secretary shall send to each member at his last known postal or email address notice of the date of the General Meeting together with the resolutions to be proposed thereat at least 21 days before the meeting.


11.2 The quorum for the Annual and Special General Meetings shall be twelve.


11.3 The Chairman, or in his absence a member selected by the Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairman shall have a casting or additional vote.


11.4 The Secretary, or in his absence a member of the Committee, shall take Minutes at the Annual and Special General Meetings.


12 ALTERATION OF THE RULES
The Rules may be altered by resolution at an Annual or Special General Meeting provided that the resolution is carried by a majority of at least two-thirds of members present at the General Meeting.


13 FINANCE
13.1 All money payable to the Association shall be received by the Treasurer who shall provide a receipt in the name of the Association.


13.2 The Treasurer may hold a cash float to the value of ?50 (or as otherwise determined from time to time by the Committee) and may make payments not exceeding ?50 from the float in pursuance of the agreed aims of the Association and shall maintain receipts for such expenditure available for inspection by the Chairman and Secretary if required.


13.3 Funds in excess of the cash float permitted in 13.2 shall be held in a bank or building society account in the name of the Association. No sum shall be drawn from that account except by cheque signed by two of the three signatories who shall be the Chairman, Secretary and Treasurer.


13.4 The Committee shall have power to invest monies on behalf of the Association.


13.5 The financial transactions of the Association shall be recorded in a proper set of books kept by the Treasurer.


14 DISSOLUTION
14.1 A resolution to dissolve the Association shall only be proposed at a Special General Meeting and shall only be carried by a majority of at least three-quarters of the members present.


14.2 The dissolution shall take effect from the date of the resolution and the members of the Committee shall be responsible for the winding-up of the assets and liabilities of the Association.


14.3 Any property remaining after the discharge of debts and liabilities of the Association shall be divided among the members of the Association at the date of the dissolution in proportion as determined by the committee; or if it shall have been resolved at the Special General Meeting by the carrying of a resolution supported by a majority of those present, shall be donated to one or more organisations active within the County of Suffolk. Such resolutions can be proposed and seconded at the Special General Meeting.


15 SUBSCRIPTION
The Constitution shall be subscribed to at a meeting of the First Committee dated 30 April 2009 and shall take effect immediately as of that date.


16 DIVERSITY
16.1 Membership of the Association is open to all individuals regardless of age, gender, political affiliation, religion or sexual orientation.


16.2 Any reference in this Constitution to a person of the male gender shall be deemed also to constitute a reference to a person of the female gender, and vice-versa.